How should service date(s) be entered on UB-04 line items?

• A. Enter the admission date for all line items.
• B. Record only the service year for each line item.
• C. Enter the date the service or procedure occurred for each line item; for multi-day services, include range as appropriate.
• D. Leave the date field blank for line items.

Answer: (C)

Dates on UB-04 line items should show the actual day (or days) the service or procedure occurred. Each line item ties to a specific service, so recording the exact date ensures charges align with the correct encounter and supports accurate processing. If a service spans multiple days, include the range that covers the entire period of care. Using the admission date for every line item would misrepresent when individual services happened, and recording only the year omits essential timing details. Leaving the date field blank would make the claim incomplete and could delay payment.